STUDENT ASSISTANT TO STUDENT PROGRAMS
The assistant for student programs will assist with the many undergraduate programs of the Kellogg Institute, preparing for student information meetings, student events, orientations, workshops and dinners. Strong writing skills would be very useful. The assistant will work with databases and conduct research regarding comparable programs as well as orientations. Proficiency in Spanish is useful. 6-8 hrs/week
STUDENT ASSISTANT TO EVENTS TEAM
The responsibilities of the assistants to the Events Team include preparation tasks for lectures and other special events. Duties vary and may involve room set-up and clean up, event execution, office work, and guest hospitality. Hours will generally be during the late afternoon and evening. The schedule of hours will vary based on events taking place in the Institute and will be provided a week in advance (average 6hrs/week).
STUDENT MULTIMEDIA ASSISTANT
The assistant will provide support to the Multimedia Communications Specialist in preparing various communications and organizing digital photographs. Duties include preparation of weekly emails using MailChimp and organizing photographs using Google Photos. Other tasks may include hard copy filing, document layout in Google Docs or Google Slides, and other tasks and special projects as assigned. Required: Proficiency working on Mac and with the Google Suite; keen attention to detail; ability to retain and perform multi-step functions. Preferred: Experience in Adobe Photoshop and/or InDesign; experience in MailChimp is helpful, but training is provided; knowledge of marketing, graphic design, and social media, especially Instagram. The assistant should work well with minimal supervision and be able to take initiative and seek information. Skill in writing for marketing is a plus. 5 - 6 hours per week, with at least 2 hour blocks at a time. Fridays and Mondays preferred.
STUDENT ASSISTANT TO HESBURGH CENTER (LUNCH)
The student assistant to the Hesburgh Center reports to the Hesburgh Center Administrative Coordinator for the Kellogg Institute. Duties include general office work, locking and unlocking rooms, some light event assistance, errands, answering phones, and greeting people in the Hesburgh Center, etc. The candidate should work well under minimal supervision and be able to work independently. Availability 1.5 hours per day Mon-Fri. Between the hours of 12-2pm is a must. 4.5 hours/week.
STUDENT ASSISTANT TO HESBURGH CENTER (EVENING)
The Evening Hesburgh Center Student Assistant will work at the Hesburgh Center reception desk after regular office hours. Duties include some administrative work, data entry, answering phones, greeting people in the main office, monitoring the student lounge, etc. The candidate should work well under minimal supervision and be able to work independently. Evening availability between the hours of 4:45 pm to 12:00 am is a must, Mon-Fri. 5-10 hrs/week. (more than one position available)
POSITION SUMMARY STATEMENT: The Kellogg Institute for International Studies (http://kellogg.nd.edu) at the University of Notre Dame’s Keough School of Global Affairs (http://keough.nd.edu) is a preeminent research institute for the study of democracy and human development, with particular expertise in Latin America, Africa, and the developing world. Its interdisciplinary scholarly community includes more than 100 faculty fellows at Notre Dame and draws researchers from around the world to conduct research on a wide range of topics that address critical global challenges, as well as the normative and scholarly concerns reflected in Catholic social thought. The Institute also provides educational opportunities for Notre Dame undergraduate and graduate students, as well as builds linkages to support the University’s strategic goals on internationalization.
The Executive Director functions as the Chief Executive Officer of the Institute and is responsible for all Institute operations, including management of annual operating budget of more than $5 million and direct or indirect supervision of 18 staff members. S/he reports to the Director of the Institute (a tenured faculty member), who provides intellectual leadership and determines the overall goals and strategy for the Institute. Working in close collaboration with the Director, Associate Director, Senior Strategic Advisor, and the rest of the Institute leadership team and staff, the Executive Director operationalizes the Institute’s strategy and ensures ongoing academic and programmatic excellence. In carrying out these responsibilities, s/he coordinates as necessary with the Keough School Associate Dean for Operations, Associate Dean for Academic Affairs, and Associate Director for Finance and Administration.
ESSENTIAL DUTIES and RESPONSIBILITIES:
- Contributes to strategy and academic programming of the Institute in concert with the Institute’s senior leadership team. Works with Kellogg Director and leadership team to develop and implement the short- and long-term strategies, goals and action plans required to achieve Kellogg’s vision. Provides strategic and operational leadership for Kellogg faculty and staff. Serves as ex-officio member of the Kellogg faculty committee.
- Strengthens the Institute’s integration within the Keough School by facilitating collaboration with other constitutive units and supporting School-wide coordination efforts led by the Dean’s Office on business management, communications, and event planning.
- Develops, plans, and directs the implementation of Institute operations, allocates resources, and creates internal procedures, structures, and processes to facilitate Institute goals and objectives, in compliance with the University’s mission, policies, and best practices. Oversees operational processes and identifies opportunities for process improvement. Resolves day-to-day operational challenges and guides operational and programmatic troubleshooting.
- Oversees, monitors, coordinates, and supports the Institute’s program areas (Visiting Fellows Program, Doctoral Student Programs; Undergraduate Programs, Research, Gifts & Grants, Communications, Events/Outreach, and Business/Finance). Supervises and works closely with the Associate Director, Program Managers, and Business Manager to ensure excellence, collaboration across teams, and achievement of overall Institute goals. Provides for all staff a strong day-to-day leadership presence. Promotes a culture of respect and helps build a strong sense of community among Kellogg staff. Maintains continuous lines of communication, keeping the Director informed of all critical issues. Provides effective and inspiring operational leadership to the work of the Institute by developing a broad and deep knowledge of all programs.
Institute Relations and Communications:
- Builds relationships with Kellogg Faculty Fellows and Visiting Fellows, Institute partners on and off-campus, and Kellogg’s international network of faculty alumni, serving as a resource for those interested in connecting with the Institute’s work. Seeks, explores, and facilitates collaborative initiatives with University and external partners. Supports and engages faculty, students, visitors, alumni, advocates, and friends of the Institute.
- Manages Institute relations with Faculty Fellows regarding Kellogg-funded research, projects, initiatives, conferences, and academic events, invited speakers, and working groups. Provides orientation for new Fellows and facilitates engagement of Kellogg faculty, ensuring they are fully aware of opportunities for involvement.
- Serves as spokesperson and advocate for the Institute, articulating its vision and strategy, promoting the Institute’s interests and culture, and communicating Kellogg’s work to a diverse spectrum of stakeholders and constituencies. In close collaboration with the Communications Manager, oversees Institute marketing and communication efforts, including communication strategy.
Financial and Human Resource Management:
- Working closely with the Institute Business Manager, oversees financial management of the Institute, the annual budget planning process, tracking, and reporting of expenditures, and stewardship of Institute endowment funds, gifts and grants. Oversees project planning, budgeting, resource allocation, implementation, financial administration, and reporting for externally funded projects.
- Working with the Gifts & Grants Project Manager, oversees award administration for Institute grants to faculty and intramural grants to other University units. Serves as ex-officio member of the Institute’s faculty grants committee.
- Coordinates with the Keough School’s Academic Advancement Director, working to promote the Institute’s funding priorities with fundraisers and benefactors. In close collaboration with the Kellogg Director, Senior Strategic Advisor, and the Gifts & Grants Project Manager, assists in managing relationships with the Institute Advisory Board, cultivating a donor base and implementing development strategies.
- In close collaboration with the Institute Business Manager and the HR Consultant assigned to the Keough School, oversees human resource management for the Institute, including identification of staffing needs, recruitment and hiring, performance management, change management, team and organizational effectiveness, coaching, mentoring, and employee development. Meets regularly with Institute staff who have supervisory roles to foster effective and consistent supervisory practices. Manages, develops, and supports Kellogg staff, creating opportunities for professional/personal growth, facilitating staff interaction, as well as effectively evaluating and promoting people. Works to understand the roles of every staff member and seeks to motivate, engage, and retain existing staff by identifying and effectively utilizing their skills and talents.
- Master’s Degree in a relevant field (i.e., social sciences, public policy, law, business, or another relevant discipline) required; PhD or other terminal degree (e.g., JSD, EdD) preferred
- Seven or more years of relevant experience in program administration, preferably in an academic or nonprofit setting
- Experience in and with programs that have significant international dimensions and scope
- Demonstrated evidence of effective oral and written communication skills and strong interpersonal skills to work with a diverse group of faculty, staff, and students
- Ability to think strategically, seeing and connecting big picture goals and values with mission, while also handling day-to-day details
- Deep understanding of academia and research; appreciation of the Kellogg Institute’s academic knowledge-based institutional character
- Strong organizational, analytical, project management skills
- High degree of independence and initiative; action-orientation
- Experience managing budgets and financial resources
- Commitment to the mission of the Kellogg Institute, the Keough School, and the University of Notre Dame; passion for democracy and human development; appreciation of Catholic values and social thought
Proficiency in one or more foreign languages, particularly Spanish, is preferred
Job Closing: November 24, 2019
Open Rank Faculty Position in the Study of Democracy
The University of Notre Dame’s Keough School of Global Affairs invites applications for a tenured or tenure-track faculty position in the study of democracy in any region of the world, including policies and practices related to democratization and regime change. Scholars from a variety of disciplines who are engaged in rigorous social science research will be considered. Applicants should have an interest in contributing to a multi-disciplinary and policy-oriented school. Applicants attracted to a university with a Catholic identity, and minority and female applicants, are especially encouraged to apply. While priority will be given to consideration of junior candidates (ABD, postdoc, assistant professors or non-tenured associate professors), senior applicants may also be considered. A Ph.D. or equivalent terminal degree is required at the time of hire.
The successful hire will be based in the Keough School of Global Affairs, and affiliated with the Kellogg Institute for International Studies. Oriented toward research, teaching, and service dedicated to the advancement of integral human development, the Keough School promotes interdisciplinary research on critical issues in global affairs, offers a professional master’s degree and undergraduate degrees, and supports doctoral programs. The Kellogg Institute for International Studies has for over 35 years been a leading center for interdisciplinary research and programming on issues of democracy and human development.
All applicants are required to submit a letter of interest and a C.V. Junior candidates (ABD, postdoc, assistant or non-tenured associate professors) should also arrange for the submission of three confidential letters of reference, a statement of research, a writing sample, and a teaching statement which includes a summary of any teaching evaluations available.
All application materials must be submitted through the Interfolio/Notre Dame online application system: http://apply.interfolio.com/65959
Nominations and inquiries may be sent via email to:
Prof. Paolo Carozza
Chair, Democracy Search Committee
Keough School of Global Affairs
University of Notre Dame
Review of applications will begin on October 15, 2019, and will continue until the position is filled. The position will close to new applications on January 15, 2020.
The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and those candidates attracted to a university with a Catholic identity. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
The University of Notre Dame supports the needs of dual career couples and has a Dual Career Assistance Program in place to assist relocating spouses and significant others with their job search. The University is also a member of the Greater Chicago Midwest Higher Education Recruitment Consortium.
This appointment is contingent upon the successful completion of a background check. Applicants will be asked to identify all felony convictions and/or pending felony charges. Felony convictions do not automatically bar an individual from employment. Each case will be examined separately to determine the appropriateness of employment in the particular position. Failure to be forthcoming or dishonesty with respect to felony disclosures can result in the disqualification of a candidate. The full procedure can be viewed at http://facultyhandbook.nd.edu/university-policies/background-check-procedure-for-prospective-faculty/.