The Kellogg Institute for International Studies invites you to consider an exciting career as its Staff Accountant. This is a dynamic professional staff position that serves the needs of this prestigious international research institute at the University of Notre Dame.
This dynamic position includes a range of financial, audit, payroll and person-oriented skills. Primary responsibilities of this position include:
- Accounting, in service to an international and interdisciplinary institute
- Travel and expense monitoring and reporting
- Preparation of financial information for budget planning, financial monitoring, and financial reporting
- Payroll and staffing operations
Accounting duties include:
- Applying standard accounting principles and practices to ensure transparency and reliability of financial data and compliance with applicable regulations and guidelines;
- Monitoring, consolidating, and reconciling Institute funds which include endowments, external grants, research grants, special projects, Institute-funded initiatives (research clusters, policy and practice labs, and working groups), and individual and special purpose discretionary accounts;
- Maintaining an internal accounting system of the Institute’s revenues and expenses by fund, activity and program and assists a variety of users with this information;
Travel and expense monitoring and reporting duties include (but are not limited to):
- Auditing Procard, meeting card, and travel card expenditures and reporting;
- Advising users regarding the University’s travel and expense policies and proper procedures for travel and expense reports; and
- Performing compliance reviews on travel and expense reports for all faculty, staff, students, and guests.
Prepares financial information for budget planning, financial monitoring, and financial reporting purposes including the following:
- Faculty support (e.g., salaries and benefits, recruiting expenditures, research and grant support, annual budgets and expenditures for Institute research initiatives, conferences and workshops);
- Visiting fellowship, guest scholars, and Distinctive Research Affiliates (DRA) programs;
- Student support (e.g., graduate fellowships and grants, undergraduate research awards and internships, International Scholars Program (ISP), Kellogg Developing Researchers (KDR), International Development Studies (IDS) minor, and study abroad/exchange programs);
- Events and outreach (e.g., lectures and public events, intramural grants, publications);
- External programs (e.g., program/grant development, institutional collaboration/grant implementation); and
- Administration (e.g., staff salaries and benefits, administrative services and supplies, computer equipment, telecommunication, and building services and supplies).
Payroll and Staffing responsibilities include:
- Preparing and submitting requests for student employees (including PhD fellowships) and limited faculty and staff payment requests (one-time pay, payroll adjustments, add pay requests, etc.);
- Monitoring faculty, staff, and student monthly payroll cycles for accuracy by classification and status, review, as well as approval of student and non-exempt payroll expenditures; and
- Serving as reviewer for University payroll systems, including UltraTime, and as a first-level troubleshooter for payroll issues;
- Bachelor’s degree in accounting, finance or another appropriate field
- 3 to 4 years of experience
- Knowledge of accounting standards and regulations for non-profit organizations
- Proficiency in Microsoft Excel applications
- Strong organizational and communication skills, including the ability to convey financial information in a clear and understandable manner to non-accountants; business English
- Ability to analyze financial data and prepare financial reports
- The successful candidate must combine strong accounting skills, communication abilities, ethical values, and initiative to organize and track data.
- An ability to troubleshoot a variety of financial process and expenditure-related issues related to research, education, and other Institute operations; and
- An ability to manage successfully a series of relationships with the faculty, staff, and students at the Kellogg Institute and on campus.
- Ability to maintain strict confidentiality and manage a dynamic set of responsibilities and duties within a research environment.
Please submit a complete application consisting of: (1) cover letter; (2) resume.
Job posting: 11/03/2022
Job closing: 11/24/2022