Employment Opportunities

Staff Accountant

Job Description

The Kellogg Institute for International Studies invites you to consider an exciting career as its Staff Accountant. This is a dynamic professional staff position that serves the needs of this prestigious international research institute at the University of Notre Dame.

This dynamic position includes a range of financial, audit, payroll and person-oriented skills. Primary responsibilities of this position include:

  • Accounting, in service to an international and interdisciplinary institute
  • Travel and expense monitoring and reporting
  • Preparation of financial information for budget planning, financial monitoring, and financial reporting
  • Payroll and staffing operations

Accounting duties include:

  • Applying standard accounting principles and practices to ensure transparency and reliability of financial data and compliance with applicable regulations and guidelines;
  • Monitoring, consolidating, and reconciling Institute funds which include endowments, external grants, research grants, special projects, Institute-funded initiatives (research clusters, policy and practice labs, and working groups), and individual and special purpose discretionary accounts;
  • Maintaining an internal accounting system of the Institute’s revenues and expenses by fund, activity and program and assists a variety of users with this information;

Travel and expense monitoring and reporting duties include (but are not limited to):

  • Auditing Procard, meeting card, and travel card expenditures and reporting;
  • Advising users regarding the University’s travel and expense policies and proper procedures for travel and expense reports; and
  • Performing compliance reviews on travel and expense reports for all faculty, staff, students, and guests.

Prepares financial information for budget planning, financial monitoring, and financial reporting purposes including the following:

  • Faculty support (e.g., salaries and benefits, recruiting expenditures, research and grant support, annual budgets and expenditures for Institute research initiatives, conferences and workshops);
  • Visiting fellowship, guest scholars, and Distinctive Research Affiliates (DRA) programs;
  • Student support (e.g., graduate fellowships and grants, undergraduate research awards and internships, International Scholars Program (ISP), Kellogg Developing Researchers (KDR), International Development Studies (IDS) minor, and study abroad/exchange programs);
  • Events and outreach (e.g., lectures and public events, intramural grants, publications);
  • External programs (e.g., program/grant development, institutional collaboration/grant implementation); and
  • Administration (e.g., staff salaries and benefits, administrative services and supplies, computer equipment, telecommunication, and building services and supplies).

Payroll and Staffing responsibilities include:

  • Preparing and submitting requests for student employees (including PhD fellowships) and limited faculty and staff payment requests (one-time pay, payroll adjustments, add pay requests, etc.);
  • Monitoring faculty, staff, and student monthly payroll cycles for accuracy by classification and status, review, as well as approval of student and non-exempt payroll expenditures; and
  • Serving as reviewer for University payroll systems, including UltraTime, and as a first-level troubleshooter for payroll issues;

Minimum Qualifications

  • Bachelor’s degree in accounting, finance or another appropriate field
  • 3 to 4 years of experience
  • Knowledge of accounting standards and regulations for non-profit organizations
  • Proficiency in Microsoft Excel applications
  • Strong organizational and communication skills, including the ability to convey financial information in a clear and understandable manner to non-accountants; business English
  • Ability to analyze financial data and prepare financial reports
  • The successful candidate must combine strong accounting skills, communication abilities, ethical values, and initiative to organize and track data.
  • An ability to troubleshoot a variety of financial process and expenditure-related issues related to research, education, and other Institute operations; and
  • An ability to manage successfully a series of relationships with the faculty, staff, and students at the Kellogg Institute and on campus.
  • Ability to maintain strict confidentiality and manage a dynamic set of responsibilities and duties within a research environment.

Please submit a complete application consisting of: (1) cover letter; (2) resume.
Job posting: 11/03/2022
Job closing:  11/24/2022